Monthly Archives: January 2012


No sooner had we posted our previous post about ProjExec, than we learned that ProjExec is the winner of the Lotusphere 2012 Award for Innovation in Social Business Application Development Utilizing the Social Business Framework! This adds to the long list of IBM awards that ProjExec has received over the past years.

You can see ProjExec at Lotusphere 2012 at product showcase pedestals 505-506, and you can see a demo below:


Lotusphere 2012 – ProjExec is Project Management for the IBM Collaboration Community

Lotusphere 2012 is a big event for Trilog (our sponsors), and for social project management for the enterprise. ProjExec is being featured at the conference, and will be demoed in several large sessions.

Projexec 5.1 is ready for delivery, and provides a full social project management solution for IBM Lotus Quickr and IBM Connections organizations, as well as ProjExec Live – the social project management solution embedded into the IBM LotusLive cloud platform. But for those new to it, what IS ProjExec?

Projects. Made Social.

ProjExec is a powerful social project management solution that seamlessly extends your chosen IBM Lotus collaboration platform. Social project management merges the power of online and open collaboration tools with the rigorous and robust tools that project managers require. ProjExec helps projects teams and their organizations get work done by getting people engaged, accelerating information sharing and making work observable across the enterprise social network, all while managing and guiding work based upon a real project plan.

Your Team. Engaged. Everywhere.

ProjExec includes the Project Wall – a shared project activity stream that gives a voice to everyone in the project community – from team member to project manager to partner or stakeholder.  Contributions to the project community become a living project history that is visible to all.  With a design purposefully similar to the Facebook user experience, the Project Wall empowers user engagement while ensuring that security and business constraints are managed with equal importance.

Also, ProjExec brings the social project experience to wherever your team works. It enables teams to innovate and execute projects better and faster using familiar tools like email and mobile devices

  • Email integration – sidebars for Notes, iNotes and Outlook simplify task management and reporting
  • Mobile support – work on the go with Blackberry, iPhone, iPad, Nokia, Android
  • Calendar integration – personal work management with project tasks fully integrated with Notes calendar.

Reporting. Socialized.

ProjExec makes even progress reporting a social experience with one click update of task progress from the Project Wall, your email, mobile device or – enterprise portal – to keep project status up to date simply and efficiently.  Just one click will update task status with automatic roll up and instant consolidation of project portfolio views.  Exception-based management and alerts help identify at a glance when anything is veering off plan so prompt corrective action can be taken.

Real Projects. Managed.

Social project management doesn’t mean sacrificing the robustness and rigor of professional project  management.  ProjExec is first and foremost an industrial strength project management solution. With ProjExec there is no rip and replace for project management professionals.

  • Compatibility with existing PM tools – complete bi-directional integration with Microsoft Project and other popular PM tools.
  • Scalable and secure – scales to accommodate large waterfall projects with thousands of tasks and users.
  • Embedded professional PM tools – visual Gantt editor, Resource management and Financial management modules ensure that ProjExec 5.0 is .complete and robust project management.
  • Cross-organization resource management locate qualified and available resources with seamless integration with Lotus Connections.

Business value. Delivered.

ProjExec lets you achieve repeatable success by supporting knowledge reuse and process improvement. Reusable project templates and the highly configurable design enable organizations to execute projects better and smarter using time-tested and rigorous project management methodologies fully integrated with a social collaboration dimension that fosters innovation, promotes participation, knowledge sharing and smarter collaboration.

In a recent study to determine Web 2.0 ROI, McKinsey found that Web 2.0 promotes significantly more flexible processes at internally networked organizations: respondents say that information is shared more readily and less hierarchically, collaboration across organizational silos is more common, and tasks are more often tackled in a project-based fashion. This highlights the strategic value of social project management as a key accelerator for social business adoption and value creation.

Platform availability

ProjExec is available for use with:

  • IBM Lotus Quickr 8.5
  • IBM Lotus Connections 3.0
  • IBM WebSphere Portal 6.1.5 and 7.0
  • Lotus Live

Social project management is the next wave in project management and delivery. If you are an IBM Collaboration customer, ProjExec is your path to Social Project Management for the enterprise.


Social Project Management – Balancing Coordination and Management

Every project requires some level of coordination and some level of management. Project management is generally formal, and generally understood to the someone’s job – usually a “Project Manager”. Project coordination is generally informal, and is performed by most project team members daily, in the course of performing the project tasks. Most of the time, project coordination deals with things that are not “plannable”, are too minor to be formally planned or, most importantly, with the unexpected. Until recently, project management software has generally provided tools for one or the other of these, but not both.

“Project management” software (e.g, Microsoft Project) is a (despite Microsoft’s protests to the contrary) tool for project managers, not for project teams. The typical workflow in an MS Project-enabled team is that a project plan is created (sometimes with input from the team) in MS Project, and the project manager then keeps the plan up to date in the software. Most team members never participate with the actual software. These software systems are strong on enabling “management” tasks, but weak on enabling “coordination” tasks.

“Online team collaboration” software (sometimes referred to as “Project Management 2.0” software, has become extremely popular in the past few years, with a large number of players entering that market. These tools provide powerful online collaboration tools, but often leaves the project manager out of the loop. They are strong on “coordination” capabilities, but weak on “management” capabilities.

Most projects need more of one of these (management/coordination) than the other, and so teams have chosen tools based upon which need is dominant, or have lived with using two tools that provide different capabilities. This was the origin of the vision of social project management. Social project management seeks to merge the two capabilities – management and coordination/collaboration within one platform, and allow teams to tailor their use based upon their needs.

Social project management is based upon the philosophy that, in order to be successful, most projects need the structure of a project plan and associated emergent collaboration and coordination. When teams can enjoy the benefits of BOTH the structure of a project plan (and not a simple to-do type task list) AND the rich online features available in today’s online collaboration environments, and when those two sets of capabilities are integrated together, the result is powerful.

Social project management software must deliver online collaboration for the team, and rigorous project management capabilities for the project manager. ProjExec does this for the IBM collaboration customer. Check out the demo below.


Social Project Management – help to make sure your Enterprise Social Implementation doesn’t fail.

Leading up to Lotusphere 2012, we are posting a few “core” concepts about ProjExec and Social Project Management.

There’s a lot of talk out there about the failure of enterprise social implementations, and it’s unfortunate. Until a short time ago, it actually took a pretty visionary company to look to enterprise social solutions. However, as we’ve posted before, simply putting in a large, integrated social platform like Jive SBS or IBM Connections will not drive adoption. Rather, until there’s a reason to use it, most people will only do the minimum that they need to in the platform to keep management happy.

Laurie Buczek identifies the key reason that enterprise social has failed – it hasn’t been integrated into the workflow. We noted before that the next big thing in social will be the integration of social software into the workflow of the company. When people do their work on the an application that is part of the social platform, they will begin to integrate that platform into their work. Mindful employees will identify new and better ways to do other processes, as they experience the power of the social-enabled workflow processes that the company provides.

Project management is a perfect process to integrate into a social platform, and to drive social adoption. Project teams are often spread across multiple units of an organization, which allows for the technology to be exposed to a wide audience quickly. Because large project teams are often distributed, the benefits of a social platform are more obviously observed, and adopted by people.

ProjExec provides social project management capabilities for the IBM Collaboration product family: IBM Lotus Quickr, IBM Connections and IBM LotusLive.

Tomorrow, we will discuss how ProjExec helps project teams to get projects completed.

ProjExec. Projects. Made social.

(This post was written by John Tripp, Social Project Management evangelist at Trilog Group)

Want to try social project management? ProjExec provides the embedded, social project management capability to your IBM-based social collaboration business. Check it out at

ProjExec is available for IBM Lotus Quickr, IBM Connections, IBM Websphere Portal, and in the IBM SmartCloud. Try it for free today!